Millerstown Borough Council Meeting Minutes April 1, 2024 Those in attendance: President Rob Shipp, Vice President Kevin Hertzler, Council members Rich Fegley and Donna Showers. Mayor John Kerns, Secretary Karen Knellinger, Plant Manager Dave Stroup and Operator Jared Wagner, HRG engineers Justin Medinsky and Isaac Underhill, Solicitor Bill Dissinger. President Shipp called the meeting to order at 7:01 pm. Public and Private Concerns Sign ins for three minutes Michelle Jones, representing PeCoEDA, offered a program for vocational students to assist in beautification within the 9 boroughs. More information to come at a later date. Mike Sweger; does not wish to speak at this time. The minutes from the regular meeting were emailed and reviewed. Councilmember Fegley made a motion to approve the minutes as presented. Councilmember Showers seconded the motion. Approval was unanimous. The bills/receipts/expenditures were reviewed and discussed. Vice President Hertzler made a motion to approve the minutes as presented. Councilmember Fegley seconded the motion. Approval was unanimous. Street Committee Report Dave would like to purchase supplies to build a workbench and a set of steps for the Sewer Plant. Approval was unanimous. The traffic counter put on Poplar Street without permission was removed and Dave only saw a white pickup pulling away but could not identify it. The grass replacement on Poplar is complete. He asked estimators to bid on the necessary paving for the year and hopefully have their bids for the next meeting. Sewer Committee The pump assembly needs a new impeller, wear plate, seals and shaft. Dave is waiting on a quote for the repair vs. purchasing a new complete package. Currently, we have no backup since the other pump also needs to be repaired. Water Committee Report Dave advises the meter to measure the water pumped from the well needs to be repaired or replaced. His estimates are $1,550 for repair or $2,300 for a new meter. The current meter is 10+ years old and is obsolete and the parts will be more difficult to find. A warranty would come with a new one. HRG recommends a new meter. Councilmember Fegley made a motion to approve the purchase of a new well meter. Vice President Hertzler seconded the motion. Approval was unanimous. The PFAS or Forever Chemicals testing results are a Non- Detect or negative. We need to do three more tests for the rest of the year and if they are all negative, the testing will only need to be done every three years. Finance Committee Report The final audit should be ready for the next meeting. A payroll scam was detected and averted. Solid Waste Committee Report Chair Showers advises one resident had put out way too much trash and was sent a letter. CCD is a weekly trash service, not a cleanup or clean out service. Engineer’s Report Isaac advises the New Harvest Church plan comments still need to be addressed for runoff to pave the parking lot. They will be hiring a new designer as the last one was not licensed. Mike Hartley advised he is free for consultation representing the GWSD for any storm water/runoff issues. Justin advises $25,000 for CCTV on the sewer mains was included in the CFA grant. He received quotes and Mr. Rehab was the lowest at $14,120. The CCTV needs to take place first in order to know what needs to be dug up and replaced or slip lined. Vice President Hertzler made a motion to accept Mr. Rehab estimate for the CCTV work needed. Councilmember Fegley seconded the motion. Approval was unanimous. Senator Casey appropriations bill was funded and we should receive a confirmation by 4/15 with rules to access the funds. HRG will work with a well consultant to get the project estimates and pump test sampling. President Shipp asked how long to expend the funds and Justin is not sure. The drilling, sampling, testing, water quality and remediation if needed and production levels will all be determined after the initial testing is completed. Justin submitted additional information to DEP for the Chapter 94 Annual Report for future flow projection. The Chapter 110 Report has been completed and submitted. Zoning Permit Zoning officer Reilly is not in attendance but a permit was denied for 101 Nace Street garage for building setbacks. The Zoning Hearing Board will schedule a review and hearing. Mayor’s Report Mayor Kerns will contact the State Police again for one offender continually parking on South Market Street illegally. Solicitor’s Report 7:30 pm: Solicitor Dissinger advises at this time the meeting will be recessed to a Public Heating for the adoption of the Subdivision and Land Development Ordinance. The document was previously advertised and reviewed by the Borough engineers HRG and Perry County Planning Commission. A stand-alone ordinance for solar power and storm water has been previously adopted separately. At this time, Solicitor Dissinger called for any comments on the SALDO. Resident Mike Sweger asked if this would affect any of his commercial properties he owns. Solicitor Dissinger advised this is for new land subdivision and future Land Development only; this does not address zoning or make any zoning changes. This is for the approval process and decision making to be by the Borough Council for local control. Hearing no others, at this time the Public Hearing is closed. Recess back to the Borough Council Meeting. Councilmember Fegley made a motion to accept Ordinance #2024-02 SALDO the Planning Committee recommended for adoption at their meeting. Vice President Hertzler seconded the motion. Approval was unanimous. Ordinance #2024-03 Junk Cars on Borough owned streets and alleys was presented and advertised ahead of time. This will allow the vehicle to be towed with the costs to the owner for towing, fees and storage. Vice President Hertzler made a motion to accept the Ordinance #2024-02 SALDO the Planning Committee recommended for adoption at their meeting. Councilmember Fegley seconded the motion. Approval was unanimous. Councilmember Fegley asked if anything could be addressed for junk cars on private property. Solicitor Dissinger advised if they are a public nuisance, but they are not based solely on the fact they are uninspected or unlicensed. It may be addressed under the zoning ordinance, he will do future research. Solicitor Dissinger confirmed the Peddlers Ordinance is on hold for now and the court reporter for the upcoming Zoning Hearing Board will be secured. The Solicitor would, if so authorized by Council, attend the hearing to oppose the variance on the Council’s behalf. Hearing none, the Solicitor will not attend the hearing. Old Business Councilmember Ritzman is to advise of the owner of the vehicle on School Street but he is absent. New Business PeCoEDA and PCCA want to install a mosaic at the Locust Street tunnel. Penn Dot owns the tunnels and the Borough is in care and control. An agreement concerning maintenance and liability needs to be secured after Penn Dot approval. This was not brought up to the Council before now to be approved prior to the commissioning of the GWSD art class. PeCoEDA representative Michelle Jones apologized as she was under the impression Council’s approval was secured months ago. She is working with Senator Rothman’s office to secure approval from Penn Dot. If it does not work out, another plan will be presented. A new solar panel for $100 for the flag pole at the Borough office building was approved as a maintenance item. Pete Simone from Simone Collins and Mike Hartley presented the plan for the Bike/Ped Trail for a resolution to be accepted at the June 3rd meeting. A final meeting is scheduled at the Greenwood Elementary on 5/14. Several concerns were brought up during the presentation concerning the islands, parking, tree planting, design and implementation. Council was assured this plan will incorporate all concerns and is not final. Council adjourned to an Executive Session for personnel matters. Council returned to regular session. Vice President Hertzler made a motion to advertise for a new employee since Dave will be retiring at the end of the year. Councilmember Fegley seconded the motion. Approval was unanimous. Vice President Hertzler made a motion to adjourn. Councilmember Showers seconded the motion. Approval was unanimous. The next meeting will be held on Monday, May 6th at 7pm.